FDVU for owners and property managers – control of construction, operation and history
Created December 2025, Reading time: approx. 2-3 minutes
How to gain control over construction, projects, operations and history over time
Category: Property / Public and private management
Target group: Property owners, developers, municipalities, public actors, property managers and operations/FDV managers
Briefly explained: FDVU from the owner's perspective
FDVU (Management, Operation, Maintenance and Development) is about long-term control over the property portfolio . For owners and managers, FDV is not a completed delivery, but an active management tool that is used daily – and over many years.
Good FDVU provides:
overview of properties, buildings and units
documented history of measures and changes
basis for maintenance plans and budgets
security during audits, inspections and changes of ownership
Where the contractor often ends his responsibility upon handover, the owner's responsibility only begins in earnest then.
What does FDVU mean for the owner and developer?
For the owner and developer, the FDVU is about more than technical documents. It is about:
steering
control
predictability
value preservation
FDVU is the link between:
development and project
daily operations
future measures and investments
Without structured FDVU, property management becomes person-dependent, reactive and costly.
The client owns the project – and the documentation
In many construction and development projects, the developer or owner owns the project hotel . This is not accidental – it is a strategic choice.
When the owner owns the project hotel:
you retain control over project data
ensures traceability of decisions and changes
avoids documentation disappearing at the end of the project
In the project and development phase, project management tools like my project function as:
the developer's project hotel
collaboration space for consultants and contractors
archive for drawings, contracts, minutes and decisions
This gives the owner an overview during the project phase – and a solid documentation basis going forward.
From project to FDVU – without loss of structure or history
A common challenge arises when the project ends:
The project hotel is “closed”, and documentation is left in a system that is not used in operation.
For the owner, this is critical.
Relevant documentation from the project phase must:
continued
structured
linked to the correct property, building and unit
Here, the connection between project and FDVU is crucial.
👉 my project acts as the bridge between the project and FDV, while FDVU is taken care of over time in my facility .
FDVU in practice – structure per property, building and unit
For FDVU to function in everyday life, information must be correct from the start. This means:
structure per property
clear division into buildings and units
history that follows the building – not the person
In my facility we collect:
FDV documentation
project and initiative history
maintenance plans and budgets
tasks, deviations and measures
Everything is searchable, traceable and accessible – even many years after delivery.
FDVU as a management tool – not just documentation
For owners and professional managers, FDVU is a management tool. It is used to:
maintenance planning
budgeting and prioritization
documentation during audits and inspections
development and investment decisions
When history is built systematically:
reduces risk
improve financial management
increases the value of the property
In other words, FDVU provides better decisions – over time.
FDVU for public developers and property managers
Public actors often impose stricter requirements on:
verifiability
documentation
long-term planning
Here, FDVU is crucial for:
audit and supervision
political and administrative decisions
change of ownership and reorganization
When FDV is structured per property, building and unit – and history is preserved – risk is reduced and management becomes more transparent.
Manual processes vs. system-supported FDVU
Many owners start with manual solutions:
folders
spreadsheet
person-dependent knowledge
This rarely works over time.
System-supported FDVU provides:
common structure
lasting history
less personal dependence
better interaction between project and operations
When property is managed over decades, this is not a choice – it is a necessity.
The interaction between project and operations
Briefly summarized:
myproject
→ used in development and project phases
→ often owned by the developer
→ provides control over project data and decisionsmyfacility
→ used in operation, management and maintenance
→ preserves history over time
→ provides audit-ready FDV
👉 Together they ensure a seamless transition from project to operation .
Summary – FDVU for owners and property managers
FDVU is about long-term control
Owner should own the project data
Documentation must live on after the project
Structure and history add value over time
👉 Good FDVU is good ownership and good management.
Want to see how this can work in practice?
Many owners and property managers choose system support to ensure coherence between project, operations and development. Solutions such as my project and my facility can be used as examples of how FDVU can be built with structure, control and history.
👉 Read more about the solutions: my project and my facility
👉 Book a demo
👉 See how FDVU can become an active management tool