How to choose the right project management tool for construction
Created : November 23, 2023 – updated January 2026 with new content for choosing a project management system
Reading time : about 2-3 minutes
Choosing the right project management tool can be the difference between control and chaos in your construction projects. Today, there are many solutions on the market – from generic project tools and project hotels, to industry-specific systems developed for construction and civil engineering.
But what should you actually look for?
…and how do you find a tool that suits your project types, company size, and documentation requirements?
In this short guide you will get:
a simple checklist for choosing a project management tool
typical pitfalls businesses fall into
which features are must-have vs nice-to-have
how to choose the right solution for your type of business
This article is part of the main guide
Project management in construction - a complete guide to control and profitable projects
Read also: Project Management Tools Compared in 2026 (Big Comparison)
Before you choose – map out your needs
Before you consider features and price, you need to understand how they actually work .
Ask yourself these questions:
What types of projects do we work on? (small service jobs, rehabilitation, new construction, turnkey contracts)
How many projects do we have at the same time?
How many people will use the system – one project manager or the entire organization?
Do we have requirements for KS, HSE, SHA, FDV and traceability?
Should subcontractors or the client have access?
Do we work a lot in the field - do we need mobile documentation?
A system that suits a one-man business rarely suits a general contractor – and vice versa.
Must-have in a project management tool (construction)
This is what all serious solutions should cover:
Project folder and document management – structure, version control and history
KS / HSE / SHA – checklists, deviations, SJA, RUH and traceable documentation
Progress and follow-up - activities, responsibilities and status
Non-conformities and measures – registration, follow-up and closure
Mobile access (field) – photos, checklists, hours and events documented where the work happens
Export and handover – FDV, KS documentation and project history combined
Nice-to-have (depends on size and maturity)
Integration with calculation, hours and finances
Real-time collaboration (multiple in the same project)
Email archiving directly in the project
Dashboards and reports for management
Role and access management per project
These features become especially important when:
you have many projects at the same time
multiple roles are involved
documentation requirements increase
Common mistakes when companies choose project management tools
Avoid these classic mistakes:
Chooses generic project tools without build customization
Underestimates the need for KS/HSE/SHA
Think Excel + folders “will last a while”
Opting for a complex system for small projects
Lack of internal owner of the system
Never test the system in practice before buying
How myproject stands out in practice
A modern project management tool in construction must be:
easy to use
adapted to industry requirements
scalable as needed
myproject is developed specifically for the construction industry and brings together:
project management
documentation
KS/HSE/SHA
deviation
communication – in one system.
No installation. No complicated setups. Just one common structure – from start-up to handover.
That's why many people choose myproject:
ready-made templates for construction
documentation that is actually used
full history and traceability
close interaction with myplanner, mycompany and mymobile
quick start without paid courses
Summary: which project management tool is right for you?
| Business type | Recommended solution | Why |
|---|---|---|
| Small craft businesses | myproject Light | Easy start-up and clear structure – without unnecessary complexity |
| Medium-sized contractors | myproject Standard | Full control over projects, documentation, deviations and progress |
| Turnkey / UE | myproject Pro | Advanced collaboration, high traceability and scalability for complex projects |
Next step
Would you like to see how project management can work in practice for you?
See myproject – project management for construction and civil engineering
Read Project Management Tools Compared in 2026
Or return to the main guide: Project management in construction